Improving Services

  • Mystery shoppers

    Mystery shoppers help us test the services the Council provide to our tenants.

    You can test the service by telephone, e-mail, letter or personal visit.

    Whatever suits you! If you’re interested in becoming a Mystery Shopper, we will train you to develop your market research skills and show you how to record your experiences. Its quite simple once you get the hang of it and can be good fun.

    You can be a Mystery Shopper from the comfort of your own home although there will be an initial training and briefing session at a centre in either Denmead, Wickham, Bishops Waltham Alresford or Winchester. The training usually takes about 2-3 hours either one evening or at a weekend.

    Please call the Tenant Involvement Team on 0800 716 987 or email tenantinvolvement@winchester.gov.uk

  • Tenant Led Service Delivery & Scrutiny

    We have two approaches to tenant led Scrutiny; firstly we have two Service Delivery Groups (SDGs) made up of trained tenants, then members of these groups form Scrutiny Groups when a need arises.

    Our Service Delivery Groups are:

    • Repairs and Maintenance SDG 
    • Housing Management SDG

    These groups monitor the progress, performance and targets of the various areas of the Council and raise tenant issues when necessary. They are led by a tenant Chair and include a Lead Officer and admin support from a Tenant Involvement Officer. 

    If members feel an area needs further attention or there is a specific issue, they will form a Scrutiny Group from the SDG membership. A Scrutiny Group allows a small group of tenants to undertake a specific and detailed examination of a particular service area to see if the service is performing to the benefit of tenants i.e. “is the service doing what tenants want?”.

    The Scrutiny Group, usually lasting between 3-6 months, will examine performance of the service over a period of time, look at any complaints received about the service and also look at how other housing providers go about providing the same service to see if we can learn anything new.

    This is one of our highest forms of involvement and spaces are limited. Training is provided to tenants who join. Membership of a SDG is usually best for tenants who are already involved in some way so membership of a Focus group or TACT beforehand is a good idea.

    If you have any questions, or would like to pass on any case studies to a group, please call the Tenant Involvement Team on 0800 716 987 or email tenantinvolvement@winchester.gov.uk

  • Tenants Satisfaction Survey March and April 2019

    We use this survey to find out what service improvements are important to tenants and compare our performance against other organisations. We will also be interested to hear whether tenants think we have made any improvements since the last survey and which areas need attention in the future.

    The City Council will be conducting its next survey in March and April 2019. M-E-L Research Ltd has been appointed to carry out the survey on its behalf. A random sample of general needs tenants (approximately 33%) and all sheltered tenants will be sent questionnaires.

    Tenants for whom the City Council hold email addresses will receive an email from MEL Research 11 March 2019 with a link to enable them to complete the survey online. The survey forms will be posted, to those who’ve not responded to the email and those for whom we do not hold an email address, week commencing 25 March 2019. Households are being asked to complete the form by 26 April 2019.

    We would be grateful if tenants who receive a form use this opportunity to tell us their views. The survey can be returned using the pre paid envelopes enclosed with their questionnaires or online using the website details provided in the covering letter.

    M-E-L Research Ltd operate a Freephone service on 0800 0730 348 for tenants to contact if they have any queries or if tenants prefer they can contact the Customer Service Centre on 01962 848 400.

    Answers will be treated in the strictest confidence and only used for research purposes. It will not be possible for individual households or addresses to be identified in the findings.

    Questionnaires returned by 26 April 2019 will be entered into a prize draw where the first prize is an iPad mini, two second prizes each of £50 shopping vouchers.

    The Housing Service talk through with TACT and Councillors the areas highlighted as in need of improvement and report back in future editions of the tenants’ newsletter on actions being taken to improve satisfaction with these service areas.

    The report of the 2017 STAR survey can be found in the column to the right of this page.

  • Winchester Readers Panel

    The Panel look at all written material produced by Council Housing Services to make sure it is easy to read, can be understood and does not contain any unnecessary jargon.

    The Panel comes together only occasionally, usually contact is made only by email or post so it is ideal for someone who has only limited time and does not want to attend meetings.

    Please call the Tenant Involvement Team on 0800 716 987 or email tenantinvolvement@winchester.gov.uk

  • TACT (Tenants and Council Together)

    TACT is the formal district-wide tenant and leaseholder forum which is made up of tenants from around the district. Members are elected to a committee every year at an Annual General Meeting and the group is governed by a constitution. TACT meets at least six times a year and works in partnership with the Council to improve housing services for all tenants. All tenants and leaseholders are welcome to attend these meetings. They aim to be informative and to encourage discussion amongst residents, giving you the opportunity to voice your opinions.

    TACT has formal representation on council committees and meetings that discuss, approve and scrutinise housing related issues. TACT presents the interests and views of all tenants at these meetings.

    Minutes of TACT meetings can be found on the TACT pages of the website.

  • Focus Groups

    A focus group will be set up to discuss a specific topic or new idea with a small group of tenants to seek their views and comments and to inform how we develop a new service or area of work. The group will generally only meet once and the meeting aims to be friendly and informal to encourage discussion.

  • Online Surveys

    Online surveys aim to engage with as wide a reaching representation of tenants across the Winchester district as possible. This gives all tenants the opportunity to put their views across, share ideas and help to shape the services that WCC housing residents receive, without the requirement to be part of a physical group. You can take part in online surveys as well as being part of any of the other methods outlined here. 

    As a thank you for taking part in an online survey you will be offered the chance of winning a £50 Shopping voucher. 

    Just tick ‘Yes’ to the question when asked if you would like to be entered into the prize draws’.

    If the survey is open to all WCC tenants you will also be entered into the annual draw and be in with a chance of winning a prize to the value of a maximum of £200 to choose one or mix and match from the following; (Please note: if a survey is closed to only specific households groups – returns to this type of survey will not be included in the annual draw)

    1. Family ticket Paulton’s Park
    2. Netflix subscription
    3. Dinner vouchers for local restaurant
    4. Love2Shop Shopping vouchers

    Or

    1. Donation to Spare Change for real change

    Or

    1. 2 x 2 hour slots with the Handyperson

    Or

    1. Residents of a sheltered scheme a bespoke social event for them and their fellow residents – tea party, film afternoon, arts and crafts session, cake decorating. (Please note - this will be dependant on the scope of the event and the capacity of the team to facilitate.)

    The latest WCC surveys can be found on the Consultation pages of the WCC website, or by following this link

    The Terms and Conditions of the prize draw can be found here; T's & C's (docx, 32kb)