What does it do
Full meetings of the Council are usually held seven times each year and involve all 45 Councillors.
One of these meetings is the Annual Meeting of Council, which is sometimes referred to as 'Mayor Making', because the annual appointment of the Mayor is the main focus of the evening. It is the first meeting of the new Municipal Year (which commences in May) and although the proceedings involve more ceremony than other Council meetings, it also deals with a number of business items such as the appointment of committee memberships and chairmen.
The other Council meetings in the year make decisions on recommendations which are referred up, mainly from Cabinet, as well as providing a forum for the Leader and Portfolio Holders to answer tabled questions from other Councillors and generally account for their actions. There is also the opportunity for any resident or local group to present a petition about a matter of relevance to the District, or for the Council's partners to address the meeting about issues on the agenda for decision.
To streamline the decision making process, the Government's Modernisation Agenda has transferred to the Cabinet responsibility for making decisions in a number of areas that were traditionally made by the full Council. However, the full Council is still responsible for determining a number of key decisions and its terms of reference are set out below.
a) adopting and changing those parts of the Constitution outlined in Article 15 as requiring full Council approval.
b) approving or adopting the policy framework (as defined in the Constitution), the budget and any application to the Secretary of State in respect of any Housing Land transfer;
c) matters which the Financial Procedure Rules in Part 4 of this Constitution require Council approval, ie. carry forward proposals above £1,500,000 for capital schemes or £500,000 for revenue proposals, or supplementary estimates or virements which exceed £100,000;
d) subject to the urgency procedure contained in the Access to Information Procedure Rules in Part 4 of this Constitution, making decisions about any matter in the discharge of an executive function which is covered by the policy framework or the budget framework (as defined in the Constitution) where the decision-maker is minded to make it in a manner which will be contrary to the policy framework or contrary to/not wholly in accordance with the budget framework;
e) appointing the Leader and Members of the Cabinet;
f) agreeing and/or amending the terms of reference for Committees, deciding on their composition and making appointments to them;
g) appointing representatives to outside bodies unless the appointment is an executive function or it has been delegated by the Council;
h) adopting a Members Allowances Scheme under Article 2;
i) changing the name of the area, confirming the title of Honorary Alderman or Freedom of the City;
j) confirming the appointment of the Head of Paid Service;
k) making, amending, revoking, re-enacting or adopting byelaws, and promoting or opposing the making of local legislation or personal Bills;
l) adopting the local authority's code of conduct and any local protocols on Member conduct;
m) consideration of matters regarded by the Cabinet or a decision-making Committee to be of importance or of significance in relation to the affairs of the Council and any other matter at the discretion of the Chairman of such a body, as identified during the meeting;
n) consideration of matters which no less than one quarter of the Members of the Cabinet or Committee who are present and who have voted on the initial matter require to be so referred in accordance with Council Procedure Rule 24.
(Note - In relation to m) and n) above, if the matter is an executive function and within the approved budget and policy framework, then the role of Council is to make recommendations to Cabinet)
o) all local choice functions set out in Part 3 of this Constitution which the Council decides should be undertaken by itself rather than the Cabinet;
p) all other matters which, by law, must be reserved to Council.
q) all other matters which, by this Constitution, are reserved to Council.
The Council may also:-
a) represent the views of the community on matters of significance
b) take decisions on matters which are not the responsibility of Cabinet
Current Committee Members
Position: Democratic Services Manager
Telephone: 01962 848217