Improving Services

  • Mystery shoppers

    Mystery shoppers help us test the services the Council provide to our tenants.

    You can test the service by telephone, e-mail, letter or personal visit.

    Whatever suits you! If you’re interested in becoming a Mystery Shopper, we will train you to develop your market research skills and show you how to record your experiences. Its quite simple once you get the hang of it and can be good fun.

    You can be a Mystery Shopper from the comfort of your own home although there will be an initial training and briefing session at a centre in either Denmead, Wickham, Bishops Waltham Alresford or Winchester. The training usually takes about 2-3 hours either one evening or at a weekend.

    Please call the Tenant Involvement Team on 0800 716 987 or email tenantinvolvement@winchester.gov.uk

  • Tenant Led Performance Review & Scrutiny

    We have two approaches to tenant led Scrutiny; firstly we have three Performance Review Groups (PRGs) made up of trained tenants, then members of these groups form Scrutiny Groups when a need arises.

    Our Performance Review Groups are:

    • Repairs and Maintenance PRG
    • Older Persons' Housing PRG 
    • Housing Management PRG

    These groups monitor the progress, performance and targets of the various areas of the Council and raise tenant issues when necessary. They are led by a tenant Chair and include a Lead Officer and admin support from a Tenant Involvement Officer. 

    If members feel an area needs further attention or there is a specific issue, they will form a Scrutiny Group from the PRG membership. A Scrutiny Group allows a small group of tenants to undertake a specific and detailed examination of a particular service area to see if the service is performing to the benefit of tenants i.e. “is the service doing what tenants want?”.

    The Scrutiny Group, usually lasting between 3-6 months, will examine performance of the service over a period of time, look at any complaints received about the service and also look at how other housing providers go about providing the same service to see if we can learn anything new.

    This is one of our highest forms of involvement and spaces are limited. Training is provided to tenants who join. Membership of a PRG is usually best for tenants who are already involved in some way so membership of a Focus group or TACT beforehand is a good idea.

    If you have any questions, or would like to pass on any case studies to a group, please call the Tenant Involvement Team on 0800 716 987 or email tenantinvolvement@winchester.gov.uk

  • Tenants Satisfaction Survey

    We use this survey to find out what service improvements are important to tenants and compare our performance against other organisations. We will also be interested to hear whether tenants think we have made any improvements since the last survey and which areas need attention in the future.

    Results from these surveys tell us that satisfaction levels for the overall housing service Winchester City Council provides is high with 87% of all tenants satisfied in 2015.

    The Housing Service talk through with TACT and Councillors the areas highlighted as in need of improvement and report back in future editions of the tenants’ newsletter on actions being taken to improve satisfaction with these service areas.

    Copies of the reports from these surveys are available below.

  • Winchester Readers Panel

    The Panel look at all written material produced by Council Housing Services to make sure it is easy to read, can be understood and does not contain any unnecessary jargon.

    The Panel comes together only occasionally, usually contact is made only by email or post so it is ideal for someone who has only limited time and does not want to attend meetings.

    Please call the Tenant Involvement Team on 0800 716 987 or email tenantinvolvement@winchester.gov.uk

  • TACT (Tenants and Council Together)

    TACT is the formal district-wide tenant and leaseholder forum which is made up of tenants from around the district. Members are elected to a committee every year at an Annual General Meeting and the group is governed by a constitution. TACT meets at least six times a year and works in partnership with the Council to improve housing services for all tenants. All tenants and leaseholders are welcome to attend these meetings. They aim to be informative and to encourage discussion amongst residents, giving you the opportunity to voice your opinions.

    TACT has formal representation on council committees and meetings that discuss, approve and scrutinise housing related issues. TACT presents the interests and views of all tenants at these meetings.

    Minutes of TACT meetings can be found on this link.

  • Focus Groups

    A focus group will be set up to discuss a specific topic or new idea with a small group of tenants to seek their views and comments and to inform how we develop a new service or area of work. The group will generally only meet once and the meeting aims to be friendly and informal to encourage discussion.